Changes or modifications to SARNAK guidance documents are voted on at the annual business meeting in March.
Article I – THE NAME
The name of the Organization shall be Search and Rescue of the Northern Adirondacks.
Article II – THE OFFICE
The principal office of the Organization shall be in the County of Franklin, State of New York. The Organization may also have offices at such other places, within or without the State of New York, as the Organization shall determine, or its business shall require.
Article III – THE PURPOSE
The purpose of the Organization shall be to assist the New York State Department of Environmental Conservation (DEC) and law enforcement agencies in searching for, administering first aid to, and evacuation of lost, stranded, sick, injured, runaway, or deceased person(s).
Article IV – MEMBERSHIP
- Active Members, as defined in the Standard Operating Guidelines of the Organization, shall be entitled to hold office and have the right to one vote on any and all Organization matters.
- Associate Members, as defined in the Standard Operating Guidelines of the Organization, shall not be entitled to hold office or to vote in Organization matters.
- Any application submitted for membership must be acted upon at the next regular business meeting. Approval requires a majority vote of the Members present.
Article V – MEETINGS
The Annual Meeting of the Organization shall be in March of each year. The Coordinator shall set the date and place for the Annual Meeting and the Secretary shall be charged with informing the entire membership, by phone and/or first class mail of the time and location of said Annual Meeting of the Organization. Said notice shall be phoned or mailed a minimum of seven (7) days prior to said Annual Meeting date. At the Annual Meeting the Officers of the Organization shall be elected and any other Organization Business as conducted in regular meetings of the Organization shall be conducted. A regular meeting of the Organization shall be held bi-monthly on odd-numbered months, on a date specified by the Coordinator. Special meetings shall be held on a date specified by the Coordinator or another elected Officer as deemed necessary. The Secretary shall be charged with notifying all Members of such special meetings. The business of all meetings shall be conducted according to Robert’s Rules of Order.
Article VI – ELECTIONS
Nominations for Organization Officers shall be conducted in February of each year. Nominations may be done by Members by proxy or in person. Election of Corporation Officers shall be conducted at the Annual Meeting of the Organization. Members may vote by proxy or in person at the Annual Meeting of the Organization. A majority vote of the Members present and by proxy is required to elect any Officer. Newly elected Officers will assume their duties in the month of April following the elections. Appointed Officers shall be notified by the newly elected Officers by the second week of May following the elections.
Article VII – OFFICERS
The Officers of the Organization shall be as follows:
- Search Manager
- Training Officer
Officers of the Organization may hold as many as two (2) Offices at one time. These may be one (1) elected and one (1) appointed, or two (2) appointed positions, as described in the Standard Operating Guidelines of the Organization. Removal of Organization Officers, with or without cause, may be done by a majority of Members present at any regular or special meeting of the Organization.
In the event of the death, resignation or removal of an Officer, an Officer pro-tem shall immediately be appointed by the Coordinator. At the next regular meeting of the Organization, nominations will be accepted from the floor for replacement of the vacated position, and the nominations will be voted on at the same meeting of the Organization. The newly elected Officer will serve the remainder of the term of the vacated position. In the event the Coordinator is replaced, for any reason, the Search Manager will assume the Coordinator’s duties. The exact job description of all Officers shall be defined in the Standard Operating Guidelines of the Organization. Officers and Members of the Organization shall not act without approval from the Coordinator as defined in the Standard Operating Guidelines of the Organization.
Article IX – REVISIONS
The Articles of these By-Laws may be amended by a two-thirds (2/3) majority vote of the Members, present and by proxy, at a regular or special Meeting of the Organization. Notice of content of the amendment and the date and location of the meeting must be mailed by the Secretary, via first-class mail, no later than four (4) weeks in advance of said meeting.
Article X – FISCAL YEAR
The fiscal year of the Organization shall begin on the first day of April and end on the last day of March of each year.
Article XI – DISSOLUTION
Upon dissolution of the Organization, all of its assets remaining after payment of all costs and expenses of such dissolution shall be distributed to organizations which have qualified for exemption under section 501(c)(3) of the Internal Revenue Code, or to the Federal Government, or to a State or Local Government, for the public purpose, and none of these assets will be distributed to any individual Member, Officer or Trustee of this Organization.